Covid-19 measures

Tour & Taxis is riding the wave of the new reality by reinventing the way in which meetings, conferences, and congresses are held.

Our teams and our partners have reorganised the way in which we will host your future event. We have established a new organisation of our spaces, and strict hygiene measures and innovative solutions are being implemented for the organisation of new kinds of events, post-lockdown.

Every event, every participant, and every moment, is different: our team analyses and adapts its approach to each request to ensure the health, security, and the well-being of each person.

Information updated 2 June 2020

Table of Contents

DETAILS THAT HAVE CHANGED ON ARRIVAL

  • The number of people allowed on site is controlled to limit crowding and to ensure social distancing.
  • Movement around the site and in the arrival and registering areas has been reorganised in relation to the size of the event, allowing for maximum distancing to be respected.
  • Hydro-alcoholic gel is available on arrival; the team will also provide masks and gloves if they have been requested in advance.
  • Depending on how the venue is to be used, the wearing of masks is obligatory for every person present.
  • An isolation room will be immediately assigned to anyone with potential Covid-19 symptoms, while waiting for the health services to arrive.

TRAFFIC FLOW REDESIGNED

  • A marking system has now been set up at site entrances and exits, in the meeting rooms, and in the elevators and stairs, to direct movement and limit cross-circulation by participants.
  • Distancing lines are marked out in areas where queues are normally formed, such as coffee breaks and meals.
  • Our teams ensure that social distancing and hygiene rules are respected during events.

DUTY OF CARE – HYGIENE ABOVE ALL!

  • Elevators, sanitary facilities, and all communal spaces are cleaned every hour, and all contact points are also disinfected every hour.
  • The rooms are cleaned between each meeting. And particular care is taken to disinfect conference material, such as microphones, tables and chairs etc.
  • Hydro-alcoholic gel is freely available in every room.
  • The meeting rooms are aired as often as possible – during breaks, between each meeting and also during some meetings (some of our rooms have windows opening onto a terrace).
  • Notices and stickers are fixed in various strategic places to remind people of the need for personal hygiene measures as laid out by WHO (World Health Organisation).

TOUR & TAXIS – UNIQUE PROPOSITIONS
AND “À LA CARTE” SOLUTIONS

  • There is reduced room capacity in order to respect social distancing of 2 square metres. Discover the new capacities and what they look like.
  • For small, medium and large events – fully or partially – you can take advantage of the latest technologies for virtual conferencing such as hybrid conferencing, video conferencing, webcasting, live streaming, online platform, and digital studios.
  • Simultaneous online broadcasting can be set up for participants anywhere in the world, and/or for participants present in different rooms on site.
  • Reschedule without charge – don’t cancel! We will help you to adapt to the present circumstances and to book your event under flexible conditions.

FURTHER SAFETY MEASURES ON THE MENU

  • Our caterers are committed to the strictest hygiene standards in compliance with the Federal Agency for the Safety of the Food Chain (FASFC).
  • Buffets are no longer permitted until further notice. Meals are served on plates or in individual meal baskets that are prepared by the catering staff and are subject to stringent hygiene controlsCoffee breaks are also served by the catering staff. 

WE ARE ADAPTING TO AN EVOLVING SITUATION!

This information is subject to regular modification in relation to the evolution of this situation and to future directives given by regional, national, and international authorities. Members of the Tour & Taxis staff and all its partners are briefed daily on information disseminated by the government concerning COVID-19 and of any measures that might be implemented.

If you would like to know more, don’t hesitate to contact us! welcome@tour-taxis.com

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